The STEM Hub Canterbury Christ Church University STEM Learning
The STEM Hub
Opportunity to Support an Event at the Top Gear Test Track !

Opportunity to Support an Event at the Top Gear Test Track !

 02 Sep 2019

IET Formula F24 & F24+ event day (ages 11-16 & 16-25)
Date: Sunday 15th September 2019
Venue: Dunsfold Park, Stovolds Hill, Cranleigh, Surrey, GU6 8TB.
Contact on the day: Poppy 07951158369

Greenpower Education Trust inspires young people around the world to excel in STEM through a unique challenge: to design, build and race an electric car. They are looking for Ambassadors to support a number of roles, no previous experience is required as a full briefing will be given.

Job Roles

There are a number of roles that our volunteers take on board, these are jobs you would typically be asked to do, no previous experience is required as a full briefing will be given we are happy for people to do chose their roles where possible at each event.

Scrutineering
This job is for the early arrivals – we ask those interested in scrutineering to arrive on time according to the timetable, in time for the briefing. The job will see you checking all the cars meet our technical guidelines, which they must do before being allowed on track.

Race Admin
On occasion, we have asked volunteers support staff in race admin when busy for signing on teams and assisting with general enquiries.

Judging
Generally, the sponsors of the event will be the judges at the event. We have multiple additional awards to award at each event and these will need to be selected based on criteria supplied by us.

Pit-lane observers
Keep the pit lane Free from spectators, and ensure that teams are safely situated in the pit-lane for the minimum time possible for driver changes. Make sure drivers are wearing the appropriate clothing and safety equipment. You should also identify any car that’s undergoing pro-longed repair or maintenance and instruct the team to take the car into their allocated paddock. Pit-lane observers should also ensure adults do not assist the Team while in the pit-lane.

What to do

  • Arrive on time
  • Sign on at Race admin to confirm your attendance and that you’re fit to undertake the duties at the event.
  • You will be provided a high-vis vest which must be worn at all times.
  • We will supply water throughout the day and lunch will be provided.
  • A full briefing will be given on the day for all job roles.
  • Park as instructed
  • Please do not leave your station at any point unless asked to by a Greenpower member of staff – but please let someone know if you need a break and also please let Race Admin know and sign out if you need to leave before the event will be finishing.
  • If you are unsure or without a job role at any point throughout the day please go to race admin or speak to the secretary of the meet.

All Volunteers/employees of Greenpower will need to abide by our code of conduct and are in a position of trust and have a duty to protect young people from discrimination and harm and to maintain appropriate professional boundaries. ***Please read code of conduct and safeguarding policy. ***

***if you have any dietary or mobility needs please contact Greenpower at least 48 hours before the event. ***

What to wear

  • Hat
  • Sturdy footwear – No flip flops
  • Long Trousers – Shorts may be worn if confirmed by Greenpower (may restrict selected job roles.)
  • Wind or waterproof Coat and Trousers
  • Gloves – suit able for moving barriers and to keep you warm in colder weather conditions
  • Sunglasses, sunscreen
  • umbrella

***Be prepared for all eventualities as weather condition may change throughout the day. ***

Weather conditions will not cancel or prevent us from running the event.
If conditions are starting to deteriorate activities and races may be shortened.
Please car share where possible as most events have limited parking.

The Event

Today’s event starts the day with practice for cars and drivers to familiarise themselves of the track layout, then consists of two 90-minute races for F24 (11-16) category and a 60-minute race in between for the F24+ category (16-25).
No battery changes are permitted during the races and definitely no charging on race day.

Typical event day:

07:30 Volunteers arrive
07:40 Volunteer briefing - followed by scrutineering briefing
07:30 Teams arrive
08:15 Scrutineering opens
09:00 2nd volunteer briefing
09:00 Driver & team briefing 1
09:30 - 11:00 Practice
11:10 Driver & team briefing 2
11:45 - 13:15 - Race 1 (IET F24)
13:45 – 14:45 IET F24+ Race
15:00 F24+ prize giving
15:30 – 17:00 - Race 2 (IET F24)
17:15 Prize giving
17:15 Clear up

For further information about volunteering at F24/F24+ events please contact .(JavaScript must be enabled to view this email address) and we will put you in contact with the organiser of the event.